The MICE tourism and events are at the order of the day since besides being a great opportunity to form yourself, you get to know new potential clients through networking, to establish relations between businessmen and entrepreneurs and it is a good opportunity to get to know a new destination.
With the rise of those type of events, the assistants become every time more exigent for that we had to take care of the smallest details to make a good impression on each other, get their attention, make their stay easier and improve their experience at the event.
How ?Through means of gifts which are useful for the assistants. They are always really well received! This is why it is highly recommended to prepare a welcome kit for them and to give it to them the first day of the event so that they can enjoy it during the whole period.
Those details are also a good opportunity for us since we can take advantage of them to make merchandising on the brand and personalize the event. They will be your allies!
And to make your job easier we are in the following article going to give you simple ideas for your event along with your welcome hit in order to make a hit. This is the welcoming kit that we elaborated. Do not miss anything!
A map of the destination
The participants usually come from very far away and in order for them to make the most of their trip, you can provide them with a city map in order to help them.
It is not only about the event! There is always time to get to know another destination.
City Information Brochure
As we have previously mentioned, no one wants to go somewhere without visiting the most emblematic places of the place. Providing everyone with a brochure proposinga series of activities to do in the zone, as well as the restaurants which will help them. Let’s go sightseeing !
Event calendar
The welcome kit must precise all moments and all activities as well as the hours when each activity is taking place, the speakers, the themes, coffee breaks, free times…Organization before everything!
Complements to make your stay more comfortable
During the MICE days your guests are going to stay in hotels, we can facilitate their stay with items such as sneakers, a mask to improve their sleep, a toothbrush and a small pasta tube with a Kleenex pack. Without doubt they will feel really grateful !
Basic medicine
With the temperature fluctuations, the change in diets and in routines, some symptoms of illness can appear this is why you can provide them with a small set with all basic medicine in order to avoid headaches such as the heartburn.
Other details that you should keep in mind for the health and the well-being of all assistants is to include in the kit a little pot of hand cream and lips balmagainst the cold or the sun.
Hanger identification
You cannot miss this element because identifying every hunger for the event will be really helpful since it is an element that you can see with the naked eye and always have at hand.
A pen
This is perhaps the most basic element since the participants will need it at the time of taking notes and writing. It’ll get you out of more than one predicament!
A pendrive
Every time welcome kits are more and more trendy and they never forget you to give you a pen drive which can save you a lot of weight and you can put presentations as well as multimedia content. You just have to connect it to your laptop and that is it!
Notebook and Folder
Along with the pens, the notebooks became indispensable with which we will ensure that attendees do not forget to write down any details. Do not forget to add a small folder so that they do not lose anything!
And all of this…in a briefcase or bag!
It will facilitate the transport of all those items. And don’t forget to distribute the participation certificate of the event so that they can put it in their bag!
Those are a series of unique details where without any doubt you will mark the difference with other companies and impress the participants by making sure that they have a good memory of the MICE events. Moreover they will be able to reuse all the items in their day to day life! Did you get inspired by our ideas ?
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