What to ask your wedding planner at the first meeting: 50 questions to meet your future fairy godmother at your wedding

If you are wondering what to ask your wedding planner at the first meeting, we will tell you all of them here. There is no stupid question when it comes to planning your big day. Don't be afraid to ask all the questions you need to feel safe and confident!

Asking your wedding planner questions is super important to be able to decide and be convinced when choosing the one who will become your right hand, so if you are wondering what to ask your wedding planner at the first meeting, here we tell you. all.

Trust us, there’s no stupid question when it comes to planning your big day. Don’t be afraid to ask all the questions you need to feel safe and confident.

In the end, this is the person who will help you turn your dreams into reality, so make sure she is someone you trust and feel comfortable with! And to do this, you have to ask him a lot of questions first.

Here is the list of what to ask your wedding planner to know her work well!

Natalia Ortiz wedding planner
Photo via Natalia Ortiz Events

Experience and work method:

  1. What is your wedding planning experience? How many weddings have you planned?
  2. Are you familiar with the style of wedding I have in mind?
  3. How will you guide us through the entire planning process?
  4. What kind of services do you offer during the planning, the wedding day and the day after?

Vendors and budget:

  1. Do you have a list of vendors you work with regularly and would recommend?
  2. How do you handle contracts and payments with vendors?
  3. Do you have experience managing wedding budgets? How will we work together to stay within budget?
  4. What happens if one of the vendors cancels or doesn’t meet expectations?

Communication and flexibility:

  1. What will be our main avenue of communication during planning?
  2. How flexible are you in terms of last minute changes or adjustments to plans?
  3. Do you offer face-to-face and/or virtual meetings during the planning process?

Additional services:

  1. Do you offer design and decorating services? How will we collaborate on creating the wedding vision?
  2. Do you provide assistance with wedding attire selection?
  3. Do you offer honeymoon planning services?

Logistics and coordination:

  1. How do you handle wedding day logistics, including coordination of vendors and schedules?
  2. What is your plan B in case of bad weather or other unforeseen events on the wedding day?
  3. How will you approach wedding rehearsal coordination and wedding day preparation?

Specific wedding details:

  1. What is your approach to personalizing the wedding and making it unique to us as a couple?
  2. How would you handle specific cultural or religious preferences we have for our wedding?
  3. Do you have experience planning themed or out-of-the-ordinary weddings?

Guest Management:

  1. Do you offer help with invitation and guest list management?
  2. How do you handle special guest requests, such as dietary restrictions or accommodation needs?
  3. Do you have experience coordinating pre- or post-wedding events for out-of-town guests?

Safety and Health:

  1. How will you address safety and health concerns regarding public health emergencies, such as covid?
  2. Do you have experience working with vendors who comply with health safety protocols?

Style and design:

  1. Do you have a portfolio of previous weddings that you have planned that we can review?
  2. How will you collaborate with us to develop a theme or style for the wedding?
  3. Do you provide design samples or visual ideas to help visualize the decor and layout of the venue?
Castillo de Tous weddings
Castillo de Tous

Travel Services:

  1. Do you offer travel planning services for out-of-town guests?
  2. Do you give recommendations for lodging and local transportation for our guests?

Schedule and timeline:

  1. How will you create and maintain a detailed wedding day schedule?
  2. How will you handle the coordination of the ceremony and reception to ensure everything flows smoothly?
  3. Are you willing to work with other vendors we have selected on our own?

Food and beverage:

  1. How will you assist with menu selection for the reception?
  2. Do you offer food or beverage tasting services to help us select the ideal menu?
  3. How will you manage any dietary restrictions or special food preferences of our guests?

    Mallorca sea view elopement wedding
    Photo via Weddings and Events by Natalia Ortiz

Legal details:

  1. Do you offer guidance on the legal requirements and administrative paperwork necessary for the wedding ceremony?
  2. How will you assist us with obtaining necessary permits for the wedding, if needed?


  1. Do you have experience planning sustainable or eco-friendly weddings?
  2. Do you offer vendor options that align with our sustainability values?

Entertainment and Music:

  1. Do you help us with the selection of music and entertainment for the ceremony and reception?
  2. How do you manage coordination with musicians or DJs to ensure our musical preferences are met?

Gifts and details:

  1. Do you offer suggestions for thank you gifts or details for guests?
  2. How will you assist in coordinating the gift list and handling thank yous after the wedding?

Transportation and parking:

  1. Do you offer transportation coordination services for the wedding and related events?
  2. Do you provide advice on parking options for our guests?
Hacienda Na Xamena Ibiza wedding
Hacienda Na Xamena Ibiza

Success evaluation:

  1. How do you define wedding success from your perspective as a wedding planner?
  2. Do you offer any kind of guarantee or refund if things don’t go as planned?
  3. How do you gather feedback from clients after the wedding to improve your services in the future?
  4. What is your approach to making sure our wedding is a memorable and satisfying experience for us and our guests?

Now you know what to ask your wedding planner, have you written them all down? These questions about what to ask your wedding planner are essential so that you don’t have any doubts and you can be sure that you will have a wedding planner who won’t let you down on your big day.

Did you know that we know the best wedding planner specialized in destination weddings? Yes, Natalia Ortiz from Weddings and Events by Natalia Ortiz will be happy to answer all your questions and become your fairy godmother for your big day.

What are you waiting for to have your first meeting with her and have her answer all your questions about what to ask your wedding planner?


Let me find the perfect venue for you!

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