If you’ve been recently looking to take a Wedding Planner course, it’s probably because you love outdoor weddings. And it’s not hard to see why! Whether in the countryside, in the middle of the forest, in a garden, desert, or beach, more and more couples are opting for these settings for their weddings, as they allow for infinite decoration options.
Rustic and country weddings are undoubtedly the big protagonists in outdoor weddings (wildflowers, flowing dresses, lights, woods, esparto…) and they are favorites for creating a romantic and cozy atmosphere.
And that’s where we come in! To tell you the essentials for organizing an outdoor wedding and to ensure that you know how to organize it successfully.
Let’s get started!
1. Find the best location
If there’s one thing that definitely sets apart an outdoor wedding, it’s the location where it takes place. Trees, fountains, rivers…everything is an added bonus. That’s why the first step is to search for locations and explore them all to find the one our clients dream of.
You also need to consider any peculiarities or challenges related to the location. Is it windy? Is it in an area that rains? Take note of anything you observe in your search so that you can develop a plan for it.
2. Hire a catering service
You need to look for catering providers for your outdoor event, but make sure they have experience in this area. Depending on the location, you may need to think about sources of heat, tents to protect guests from inclement weather, equipment to keep food fresh and safe, etc.
3. Obtain the necessary permits
Depending on the location, outdoor events may require permits from the local or city authorities to legally hold a wedding. So, don’t forget to investigate the necessary permits well in advance so that they are all approved before the big day!
4. Inquire about the rules of the location
Like permits, the other rules governing outdoor events are very important. It may not be the most fun part of the process, but learning about rules regarding noise, safety codes, fire codes, and local restrictions on outdoor events will determine what can be done and when. If you’re planning something like fireworks, live animals, a light show, or a bonfire, you’ll need to talk to the location to make sure what is allowed and what is not. Keep in mind that there are many outdoor locations that are protected areas.
5. Think about the comfort of the guests
To ensure that attendees are comfortable, you need to think about the temperature on the day of the event, so having heaters and fans is essential, as is having bathrooms. Make sure you have enough bathrooms for the number of guests. If the bathrooms are inside the venue, don’t forget to put up signage that shows attendees where to go.
6. Obtain the right equipment
Many outdoor events require a lot of equipment to function smoothly. As mentioned earlier, catering may need special equipment to heat, cool, store, and serve food. You’ll need places for guests to sit, along with everything needed for them to eat. And if the wedding includes dancing, performances, or music, you’ll also need audiovisual and lighting equipment if the event is at night.
7. Obtain the right tools and technology
One of the most important steps in learning to plan an outdoor event is to become familiar with the tools and technology that will help things run smoothly. Whether it’s a virtual tour of the space to excite attendees about the event, an RSVP tool to keep the attendee list organized, or event diagramming solutions to map everything out before it takes place, every event needs tools to maximize success.
8. Think about accessibility
As always, consider attendees with disabilities when developing your plan. You will need ramps and access points for people with mobility issues, clear lighting and signage for those with limited vision. Walk through the venue with accessibility in mind. Consider areas that may present difficulties and figure out how you will help people with disabilities navigate them.
9. Organize setup and teardown
Almost any outdoor venue you choose will require you to leave the space in the same condition you found it. This means you will need to plan for setup and teardown, as well as cleaning. For some locations, you may even need to remove all trash, so make sure to ask in advance what is required.
10. Have a backup plan
Outdoor events are a lot of fun, but there are some things that can go wrong compared to indoor events. The biggest of these is the weather. Make a plan for what you will do if it rains, snows, or is very hot or cold, so you know how things will change and what special planning needs to be done. You may be able to make arrangements with your vendors to get equipment that will only be used in case of bad weather, such as umbrellas, tents, or furniture covers. Once you have an idea of everything that could go wrong, you will be more at ease knowing that everything will be okay.
Now you almost know how to organize an outdoor event!
A wedding planner course, the best option to become a great professional
If you not only want to know how to organize an outdoor wedding, but also want to know how much a wedding planner earns and all the skills needed to become a wedding planner, then taking a wedding planner course is what you need to do to pursue your dream.
It’s best to do it with professionals with extensive experience and a track record in the industry, as they put all their knowledge at your service to turn you into the best wedding planners in the market.
And which one is the best? The one from Perfect Venue, which was created with the goal of offering professional education on wedding planning like you’ve never seen before, in a complete way and without leaving anything out.
You will learn how to organize weddings, and much more
In the Perfect Venue wedding planner course, you will not only learn how to organize a regular wedding, but you will also learn everything about organizing destination weddings.
Because today there are many couples who come from outside and organizing a wedding for them is not the same, as they are not familiar with the spaces, the language, or all the regions of the country, so the way of organizing their wedding is different.
In addition, you will also know how to deal with all kinds of situations and unforeseen events, advise the couples, relate to your vendors, and more.
You will know how to create your own wedding planning business
One of the most important things in this wedding planner course is that, in addition to learning how to organize a wedding perfectly, we also teach you how to create your own wedding planning business.
Currently, there are many courses that supposedly teach you how to organize a wedding, but we go much further and teach you how to create your own wedding planning business so you can live off what you love the most. It’s extremely important that you know how to do it!
That’s why we also teach you how to create your agency, the entire communication strategy you should follow, how to effectively use social media, SEO and SEM positioning, how to work with digital media, how to relate to suppliers (you’ll meet the best in Spain), the fundamentals of a Wedding Planner company, how to find the best spaces, how to get inspired, how to carry out shootings… In short, everything essential for your business to be a success.
It’s worth highlighting that in this Wedding Planner course, we also carry out a practical part so that you can participate in a bridal shooting workshop and thus end your Wedding Planner course with your own portfolio.
The best professionals teach the Wedding Planner course
Yes, the best thing is that you will learn everything with the best professionals in the sector who have extensive experience.
You will carry out your Wedding Planner course with the founder of the Weddings in Spain agency by Natalia Ortiz and the Perfect Venue team, in addition to having a professional stylist who is solely dedicated to styling the bride and groom.
Natalia Ortiz is the director of the Weddings and Events agency by Natalia Ortiz, which has been in the wedding and event organization sector for more than 10 years. Her work is published in the best international wedding blogs, including Green Wedding Shoes, BLOVED, Bridal Musings, etc. Therefore, being recognized in different parts of the world, many of her clients come from different countries such as the United States, the United Kingdom, Australia, France, Mexico, etc.
And after this course… you too can be a professional in the sector!
In addition, you will also get to know one of the most exclusive and unique marketplaces: Perfect Venue, where you will find the best charming spaces for weddings and events in Spain, all of them 4 and 5 stars. The search engine is organized both by space name, as well as classified by region and event theme.
Ready for real weddings!
In the course, you will learn techniques that will allow you to face problems in weddings, becoming a qualified professional prepared for real life. That’s why you will have real examples and practical cases.
You will be able to create unique and unforgettable weddings that will position you as a reference and allow you to choose your suppliers and satisfy your clients.
It should be noted that our students have a direct connection with the professional market, thanks to the fact that 100% of teachers and collaborators who teach the course are directly linked to weddings, events, space management, caterings, hotels, restaurants, or private brands.
Sign up and say “I do” to your dream job!
If you want to learn more about this Wedding Planner course to become a true professional, don’t miss this post where we tell you everything you need to know to train as a Wedding Planner with the best professionals.
Discover in the above link the course content and program, duration and methodology, as well as available spots. Don’t miss out on yours!
If you’re interested and want more information, request it here.
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